Any business on a day-to-day basis has a lot to do. Startups in particular have long days and nights as they settle into the entrepreneurial life not to mention have a lot of grey areas they need to sort out and have running smoothly. Setting up the business alone involves a whole lot of work and much of the real stuff start after you begin operations. Which is when you will find there is so much to attend to including finding managers for your departments and ensuring there are proper systems in place. One area which many companies seem to struggle in is their transport system; if this is something that is in use in your company quite frequently, you might want to get it in order sooner rather than later. Consider these tips to help you run the department more efficiently.
HIRE A THIRD PARTY
Established, large-scale companies are able to maintain a division of their own where they handle everything in-house. For startups however it is tough, and they may not have the resources necessary for this. Which is why it would be worthwhile to consider hiring a third party to take care of things for you until you are ready to take it under your wing one day. You can for example look for a company that specializes in fleet management Sydney, where they will handle every aspect from A-Z. All you need to do is liaise and keep a track of what is going on since they will be doing all of the hard work for you.
TIGHTER MONITORING SYSTEMS
Another thing you can do to reduce expenses is to introduce stricter monitoring and control systems. For instance, if you have the occasional driver or two who seem to like steering off the path just to kill some time or to get hire pay per hour, why not install a GPS tracking device on the vehicles? This way you know where they are at all times, and if they need to detour they need to provide you with a reasonable explanation. You can also introduce caltex fuel cards instead of credit cards to ensure there will be no fraud involved.
Vehicles depreciate over time and with substantial use. Hence, it is extremely important that you monitor their condition frequently. Accidents are a possibility so if one of your vehicles has met with on, obtain a full report once you have it repaired. Additionally, schedule a monthly vehicle inspection and make a note of what you need to have repaired so you can attend to it immediately before it blows out of proportion. A third party fleet management Sydney will be able to do this for you as well so make sure you ask before signing any contracts.
If you are distant with your employees, there is very little you can expect of them. After all, they are there to do a job, it is not their company, and there is no reason for them to go out of their way (which is how they think anyway). Make sure you address them regularly and speak to them on-on-one when necessary. This will help them realise that responsibility on their part will reduce expenditure for you, which in turn could mean a raise for them. Vehicle drivers can be careless, sometimes intentionally so; you need to make sure they are happy and take care of if you expect them to take care of your vehicles for you and ensure you suffer minimal cost.